How to Create a New User Account for RDP on Windows VPS

Creating additional user accounts on your Windows VPS can help improve security, streamline access, or support multi-user workflows. Whether you’re giving access to a teammate, client, or simply want a non-Administrator login, this guide shows you how to create and configure a new user for RDP access.

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🔹 Why Create a New RDP User?

• ✅ Limit permissions for different users
• ✅ Prevent giving out Administrator credentials
• ✅ Track activity per user
• ✅ Use different user profiles for separate apps or tasks

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🔸 Step 1: Connect to Your VPS via Remote Desktop

Use your main Administrator account to log in through Remote Desktop.

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🔸 Step 2: Create a New User Account

✅ Option 1: Using Computer Management

1. Press Win + R, type compmgmt.msc, and press Enter.
2. Go to: Local Users and Groups > Users
3. Right-click Users, then click New User.
4. Fill in:
   • Username
   • Password
   • Uncheck: User must change password at next logon
   • (Optional) Check: Password never expires
5. Click Create and then Close.

✅ Option 2: Using Command Prompt (Quick Method)

net user newusername StrongPassword123 /add

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🔸 Step 3: Add User to Remote Desktop Users Group

New users need to be added to the correct group to allow RDP access.

✅ Using GUI:

1. In Computer Management, go to: Local Users and Groups > Groups > Remote Desktop Users
2. Double-click Remote Desktop Users.
3. Click Add…
4. Enter the username you just created.
5. Click OK to confirm.

✅ Using Command Line:

bashCopyEditnet localgroup "Remote Desktop Users" newusername /add

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🔸 Step 4: (Optional) Assign Admin Rights

If the user needs full system access (like the Administrator account):

bashCopyEditnet localgroup Administrators newusername /add

⚠️ Only grant admin rights if absolutely necessary. For most cases, Remote Desktop User permissions are sufficient.

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🔸 Step 5: Test the New User

Log out of your current session and try logging in with the new username and password. You should be able to access the VPS via RDP.

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🔐 Security Tips

• Use strong, unique passwords for each user
• Disable accounts that are no longer needed
• Monitor login attempts using Event Viewer > Windows Logs > Security
• Avoid giving Administrator rights unless necessary

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🛠️ Troubleshooting

• New user can’t connect via RDP?
  • Make sure they are in the Remote Desktop Users group
  • Check that RDP is enabled and port 3389 is open
• Can’t log in even with correct credentials?
  • Try enabling the account: net user newusername /active:yes

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Creating individual RDP users is a smart way to manage access on your VPS. It adds flexibility, security, and accountability—especially in collaborative or multi-role environments. Stick to strong password policies and give only the permissions each user needs.